ADVERTISEMENT FOR BIDS
TOWN OF RAINELLE
GREENBRIER COUNTY, WEST VIRGINIA
STORM SEWER LINE UPGRADES
General Notice
Town of Rainelle (Owner) is requesting Bids for the construction of the following Project:
Town of Rainelle
025-10027
Bids for the construction of the Project will be received at the Town of Rainelle City Hall located at 1233 Kanawha Avenue, Rainelle, WV 25962 until Thursday, November 20, 2025 at 2:00 PM local time. At that time the Bids received will be publicly opened and read.
The Project includes the following Work:
This project consists of upgrading the existing storm sewer drainage system in the Town of Rainelle to sufficiently contain a 10-year storm event, including approximately 117 EA Drainage Inlets, 2,858 LF of 18” Pipe, 5,632LF of 24” Pipe, 6,630 LF of 36” Pipe, 1,017 LF of 42” Pipe, and 380 LF of 48” Pipe. The project also includes upgrading the existing sidewalks in the town on all DOH owned roads to DOH standards, 7,000 SF of Asphalt trench repair, 308,000 SF of Street pavement, and other miscellaneous items.
Bids are requested for the following Contract: Storm Sewer Line Upgrades
The Work will be substantially completed within 365 calendar days after the date when the Contract Times commence to run, and completed and ready for final payment within 60 days after the date when the Contract Times commence to run. Liquidated damages shall be $2,000 per day.
Obtaining the Bidding Documents
Information and Bidding Documents for the Project can be found at the following designated website:
QuestCDN: https://tinyurl.com/zu5z8553 or www.thethrashergroup.com .
Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to register with the designated website as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.
The Issuing Office for the Bidding Documents is:
The Thrasher Group, Inc.
600 White Oaks Blvd.
Bridgeport, WV 26330
Prospective Bidders may obtain or examine the Bidding Documents at the Issuing Office on Monday through Friday between the hours of 8:00 AM to 5:00 PM and may obtain copies of the Bidding Documents from the Issuing Office as described below.
Printed copies of the Bidding Documents may be obtained from the Issuing Office by paying the amount of each set listed below.
Bidding Documents may be purchased from the Issuing Office during the hours indicated above. Cost does not include shipping charges. Upon Issuing Office’s receipt of payment, printed Bidding Documents or electronic documents will be transmitted to the prospective Bidder. The shipping charge will depend on the shipping method requested. Bidding Documents are available for purchase in the following formats:
• Bidding Documents issued as hard copy full-size drawings and hard copy specifications, are available for $150.00 per set.
• Bidding Documents issued as hard copy half-size drawings and hard copy specifications, are available for $100.00 per set.
• Bidding Documents issued as digital drawings and digital specifications, are available for $40.00 per set via the following link:
QuestCDN: https://tinyurl.com/zu5z8553 .
Amounts paid are not subject to refund.
Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.
Bidding Documents also may be examined at
Town of Rainelle
1233 Kanawha Ave.
Rainelle, WV 25962
The Thrasher Group, Inc.
600 White Oaks Blvd.
Bridgeport, WV 26330
Contractor’s Association of WV
2114 Kanawha Boulevard East
Charleston, WV 25311
A two-envelope system will be used.
• Envelope No. 1 must have the following information presented on the front:
Name and address of Bidder
Bid on Contract – Storm Sewer Line Upgrades
Received by the Town of Rainelle
Envelope No. 2 labeled “Bid Proposal” shall also be placed inside of Envelope #1.
Envelope No. 1 will be opened first and the Bid Opening Requirement items checked for compliance as outlined on the Bid Opening Checklist on page BOR – 1 of these contract documents. If such documents are found to be in order, Envelope No. 2 “Bid Proposal”, will then be opened and will be publicly read aloud. If the documents required to be contained in Envelope No. 1 are not in order, Envelope No. 2 “Bid Proposal” will not be opened, and the Bid will be considered non-responsive and will be returned to the Bidder.
A bidder may not withdraw his bid for a period of ninety (90) days after the date set for the opening of bids.
Bids shall be accompanied by a certified check or bid bond payable to Town of Rainelle in an amount equal to five percent (5%) of the base bid.
Contractor is required to provide the Drug Free Workplace Certification in accordance with WV Code 21-1D-5.
All Bidders are required to have a West Virginia Contractor’s License per Section §30-42-12 of the West Virginia Code.
Bidders are advised that the Contract awarded under this Advertisement for Bids is to be funded (entirely/or in part) by a grant from the United States Department of Housing and Urban Development (HUD). Neither the United States nor any of its departments, agencies, or employees is or will be a party to this Advertisement for Bids or any resulting Contract.
This CDBG-MIT project is to be financed in part by a grant from the U.S. Department of Housing and Urban Development (HUD) and the West Virginia Development Office and shall be referred to as Project #MGIPLMI-0001- Storm Sewer Line Upgrades.
Bidders on this Work will be required to comply with the President’s Executive Order No. 11246 and “HUD Section 109”, which prohibits discrimination in employment regarding race, creed, color, sex, or national origin.
The work to be performed under this Contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (Section 3). The contractor will ensure that to the greatest extent feasible opportunities for training and employment arising in connection with this CDBG-MIT-assisted project will be extended to lower income project area residents. Further, the contractor will, to the greatest extent feasible, utilize business concerns located in or substantially owned by residents of the project area, in the award of contracts and purchase of services and supplies.
The parties to this Contract agree to comply with HUD’s regulations in 24 CRF part 135, which implement Section 3. Bidder’s attention is directed to the Section 3 “Clause” set forth in the Contract Documents.
Bidders must comply with the requirements for Affirmative Action and Minority Business Enterprise participation as described in the Federal Specifications insert to the Contract Documents. Bidders must comply with Title VI of the Civil Rights Act of 1964, the Davis Bacon Act, the Copeland Act, the Contract Work Hours and Safety Act, and the West Virginia Division of Labor Wages for Construction of Public Improvements pursuant to West Virginia Code §21-5A-3.
Any Contractor submitting a Bid on this project hereby certifies, indicates and acknowledges that he/she has a license and meets all the qualifications required by the statutes of the State and subdivision in which the work is to be performed.
Bids received after the scheduled closing time for the reception of bids will be returned unopened to the bidders.
The Town of Rainelle reserves the right to reject any and all bids.
Pre-bid Conference
A pre-bid conference for the Project will be held on Wednesday, November 5, 2025 at 11:00 AM at Town of Rainelle City Hall located at 1233 Kanawha Avenue, Rainelle, WV 25962. Attendance at the pre-bid conference is encouraged but not required.
Instructions to Bidders.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.
This Advertisement is issued by:
Owner: Town of Rainelle
By: Andy Pendelton
Title: Mayor
Date: October 21, 2025
(23,30oc)
