ADVERTISEMENT FOR BIDS
TOWN OF RAINELLE
GREENBRIER COUNTY, WV
WATER STORAGE FACILITIES UPGRADE PROJECT
The Town of Rainelle is requesting Bids for the construction of the following Project:
Rainelle Water Storage
Facilities Upgrade Project
Sealed Bids for the construction of Contract No. 1, Contract No. 2, and Contract No. 3 will be received by the Town of Rainelle at their City Hall located at 1233 Kanawha Ave, Rainelle, WV 25962 until 2:00 p.m. local time on April 15, 2025, at which time the Bids received will be publicly opened and read.
The Project includes the following Work:
Contract No. 1 – Furnishing all materials, labor, and necessary items for the construction and installation of approximately 4,900 linear feet (LF) of 6-inch and smaller diameter waterline, one (1) 120 GPM well pump, the construction of an access road, gate valves, water meters, fire hydrants, one (1) 80,000 gallon water storage tank, painting and rehabilitation of four (4) water storage tanks, and other related items and appurtenances as outlined in the Plans and Specifications.
Bids shall be on a lump sum and unit price basis as indicated in the Bid Form.
Contract Times for Contract: 120 calendar days to substantial completion and 150 calendar days to complete work ready for final payment. Contractor shall pay Owner $1,000 for each day that expires after the time (as duly adjusted pursuant to the Contract) for Substantial Completion until the Work is substantially complete.
Bids shall be submitted on the furnished Bid forms. Bids shall be on a unit price basis as indicated on the Bid Form. The bids shall be submitted using the two (2) envelope system. Envelope #1 will contain the required bid documents. Envelope #2 will contain only the bid form and bid schedule.
The Owner reserves the right to reject any or all bids.
The Town of Rainelle has tax exemption for all materials.
The Issuing Office for the Bidding Documents is:
E.L. Robinson Engineering Company
5088 Washington Street West, Charleston, WV 25313
Project Manager: Kenneth Kinder, Office: (304) 776-7473, Email:
kkinder@elrobinson.com
Bidders may examine and/or obtain the Bidding Documents at the Issuing Office on Monday through Friday between the hours of 9:00 a.m. and 4:00 p.m.
Bidding Documents also may be examined at:
E.L. Robinson Engineering Company, 5088 Washington Street, West; Charleston, WV, 25313
Town of Rainelle City Hall, 1233 Kanawha Ave, Rainelle, WV 25962
Contractor’s Association of WV, 2114 Kanawha Blvd. East, Charleston, WV 25311
Digital copies of the Bidding Documents may be obtained at www.elrobinsonengineering.com and/or www.questcdn.com.
To download the documents, register with QuestCDN.com and download the Bidding Documents for $100. Downloading the documents and becoming a plan holder is recommended as plan holders receive automatic notice of addenda and bid updates. Interested parties may view the Bidding Documents at no cost after registration and prior to deciding to become a plan holder.
Contact QuestCDN Customer Support at 952-233-1632 or Support@questcdn.com for assistance in membership registration and downloading digital Bidding Documents.
The Owner reserves the right to reject any and all bids.
Pre-bid Conference
A pre-bid meeting will be conducted at the Town of Rainelle City Hall at 10:00 a.m. on March 26, 2025. Attendance at the pre-bid meeting is highly encouraged but is not mandatory.
Bidders on this work will be required to comply with the President’s Executive Order No. 11246, HUD Section 109 entitled “Equal Employment Opportunity” as amended by Executive Order No. 11375 which prohibits discrimination in employment regarding race, creed, color, sex or national origin.
This CDBG-Small Cities Block Grant project is to be financed in part by a grant from the United States Department of Housing and Urban Development (HUD) and the West Virginia Development Office and will be referred to as “Town of Rainelle Water Storage Facilities Upgrade Project”.
The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170l u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
The parties of this contract agree to comply with HUD’s regulations in 24 CFR Part 135, which implement Section 3. Bidders’ attention is directed to the Section 3 “Clause” set forth in the contract documents.
Bidders must comply with the requirements for Affirmative Action and Minority Business Enterprises participation as described in the Federal Specifications insert to the Contract Documents. Bidders must comply with Title VI of the Civil Rights Act of 1964, the Copeland Anti-Kickback Act, the Contract Work Hours and Safety Act and the Drug-Free Workplace Provisions pursuant to West Virginia Code § 21-1D-5.
Contractors are required to comply with all laws pertaining to the federal wage rates issued in accordance with the Davis Bacon Act.
All bid must be accompanied by a Bid Guarantee Bond payable to the Owner for five percent (5%) of the total amount of the Bid or a Certified Check, Cashier’s Check, or Letter of Credit in the amount of not less than five percent (5%) of the Bid.
No Bidder may withdraw their bid for a period of ninety (90) days after the time of the opening of the Bids.
All bidders are required to have a West Virginia contractor’s license per Section 21-11-11 of the West Virginia Code. A Contractor’s License Number is to be included on the bid submission.
DBE Requirements
Each Bidder must fully Comply with the Disadvantaged Business Enterprises, and Affirmative Action Requirements, as identified in the contract documents. The Bidder agrees to make “positive efforts” to subcontract a portion of the total value of the contract to Disadvantaged Business Enterprises. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 33.240. Failure to demonstrate positive efforts to do so may lead to rejection of bids. For this program, the term “subcontract” includes all construction, modification, and service work contracted for by the bidder in the execution of the work under this contract.
Pursuant to West Virginia Code § 5-22-2, requirements stated in the advertisement for bids and the bid form may not be waived by any public entity.
This Advertisement is issued by:
Town of Rainelle
Andrea Pendleton
Mayor
(6,13mr)
