BID INSTRUCTIONS
Greenbrier County Board of Education
School Year 2026 – 2027
For:
• Unleaded Gasoline – Minimum Octane Rating 87 – 20,000 gals.
• Ultra Low Sulphur Diesel Fuel – 140,000 gals.
*estimated 60,000 gals. with winter additive (time period October 1 – March 30)
*estimated 80,000 gals. without additive
• Pre-mix Nitrite free OAT Extended Life Coolant (ELC) – approx. 500 gallons. To Be delivered in 55 gal. drums as needed. Successful bidder must furnish pump FREE OF CHARGE.
• CK4 15-40 oil – must meet all diesel specs. Approx. 1,100 gals. bulk. Successful bidder must furnish tank, pump, reel and meter nozzle FREE OF CHARGE.
Bids Must Specify As Follows:
Bidders shall submit the current rack price from their supplier and their markup fee listed separately. Markup fee will be a fixed rate throughout the school year.
Any decrease or increase in prices shall be pursuant to Greenbrier County Board of Education, Policy 6320, Submission of Sealed Bids: J (enclosed)
The successful bidder shall furnish copies of invoices or other official notifications from his supplier to the Greenbrier County Board of Education to verify price changes as they occur. Fax daily rack prices with markup included. SUCH NOTIFICATION SHALL ACCOMPANY INVOICES AT EVERY BILLING. Also, you will find enclosed a “Non-Collusion Affidavit”, which must accompany each bid and be signed.
Product:
Product will be accepted based upon item meeting referenced standards and specification. The board reserves the right to cancel contracts if the product bid does not meet specification or delivery is unsatisfactory. Only the amount of product actually required will be purchased, even though such need may be more or less than the approximate stated in the specification section.
Also, successful bidder on HEATING OIL MUST RECORD THE TANK NUMBER ON EACH INVOICE and NAME OF SCHOOL/FACILITY where delivered.
All bids must be in the Office of Operations, 391 Judyville Road, Lewisburg, WV, by 10:00 a.m. on June 4, 2026.
(27my3jn)
